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Go green and save some trees!
Electronic Document
Notification
and Distribution Service
Benefit Software's Online Document Notification and
Distribution Service is a fully outsourced solution designed to help employers comply
with all Department of Labor rules for the electronic distribution of Summary Plan
Descriptions (SPDs), Summay of Benefits and Coverage (SBC) and other ERISA documents.
The service helps the employer avoid costly penalties and fines and will save them
thousands of dollars by eliminating the high cost of printing and distributing their
documents. This outsourced service includes a complete fulfillment service in those
cases where employees request printed documents.
The online service meets all ERISA and Department of Labor requirements for
electronic document distribution of SPDs, Summary of Benefits and Coverage, Pension
Benefit Statements, and other required information.
The service includes:
- obtaining authorizations from employees to receive electronic documents
- notification to employees that the documents are available and how to obtain them online
- confirmation from employees that they received the notification
- tracking of employees viewing their documents
- distribution of printed documents or a CD-ROM when requested by employees (optional)
The Online Document Notification & Distribution Service provides an end-to-end solution for
electronic and printed document distribution, delivery, and tracking. The service provides the
following advantages, features and functions:
- Greatly reduces the high cost of printing, storage, and distribution of ERISA and other
documents such as SPDs, Summary of Benefits and Coverage, Pension Benefit Statements, HIPAA Privacy
Notices, Summary of Material Modifications, etc.
- Helps avoid costly penalties and fines for failure to comply with ERISA and Department
of Labor (DoL) rules
- Reduces the amount of time your personnel will spend keeping track of the required
information needed to satisfy the DoL rules
- SPDs and other documents are easily uploaded in Adobe® Acrobat® PDF format on a site fully
hosted by BSI
- Revisions to documents can be updated as often as needed at no additional cost
- Automatic tracking feature monitors when and which documents have been viewed
- E-mail reminder messages automatically sent to remind employees (as well as their
supervisors) who have not acknowledged receipt of the notification
- Undeliverable e-mail messages are forwarded to the employer; addresses
are corrected and new messages are sent or notices are sent via U.S. Postal Service
- Reports detail the responses of each employee showing when they viewed their documents
- CD-ROM provided to employer for permanent archival purposes contains detailed report
of employee actions and includes dates they acknowledged receipt of the notifications, when
they viewed the documents, and which documents, if any, they requested printed copies.
Call 1-800-533-1388 today to find out if your organization qualifies for electronic ERISA forms
distribution. There is no cost or obligation to have us prepare an analysis that will tell you
if your organization qualifies and how much you can expect to save each year with our service.
» See
News release "Benefit Software's Fringe Facts® Online Streamlines Electronic Delivery of Summary Plan Descriptions
and Facilitates ERISA Compliance Using Automated Tracking" for further information on this service.
» For more information
on ways to save money by automating the distribution of your ERISA documents, call 1-800-533-1388 or
click here to request more information online.
The information above does not constitute legal advice and is provided for
general information only. Please note that the information provided is subject to
change without notice. The information is suitable for use only in conjunction with
appropriate independent legal advice.
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Frequently Asked